What is a fillable field?

Fillable fields are text boxes that you can embed in your documents so that signers can add their data. airSlate SignNow allows you to use text fields, signature fields, date/time fields, calculated fields, initials fields, checkbox fields, radio button groups, dropdown fields, and attachment request fields. To add them to a document, select the type of field you need from the left-hand toolbar in the editor and drop it anywhere on your document.

What is a field label?

Labels are best explained as field names or instructions for what should be added to a field (e.g., Last Name, State, Phone Number, etc.). With airSlate SignNow, your signers can auto-fill identically labeled fields with one click throughout an entire document. Labels are available for text fields, date/time fields, and dropdown fields.

What is pre-filled text?

With airSlate SignNow, you can prefill documents with information you already know. For example, if you know your signer’s name, you can add it as pre-filled text to the corresponding field in a document. As a result, your signer won’t have to complete this field but will be able to edit the information inside if needed. You can customize pre-filled text for text fields, date/time fields, checkbox fields, radio button groups, and dropdown fields.

How do I add a fillable field to a document?

Open your document in the airSlate SignNow editor and select the fillable field you need from the toolbar on the left. Then, click anywhere on the document to place a signature field. You can adjust its size and placement as needed. When finished, click OK .

What is a conditional field?

A conditional field in airSlate SignNow is a fillable field of any type that becomes available for filling out only after a predefined condition has been met (e.g., if another field is completed or a specific value is added to it).

What is a Smart Field?

Smart Fields allow users to import data from external data sources like spreadsheets, internal company databases, or CRMs, to airSlate SignNow documents. Smart fields work in tandem with the Bulk Invite and Signing Link features. Bulk Invite sends copies of a document to multiple recipients and auto-fills them with information from a CSV. When using smart fields in a document shared via a signing link, the required values have to be added to the link’s URL.

Can I edit PDF documents with airSlate SignNow?

You can add text, signatures, initials, stamps, checkmarks, and the current date to documents as annotations. Besides, it is possible to add various fillable fields, e.g., text fields, dropdowns, radio buttons, attachment fields, conditional fields, and more.

How do I send documents for signing?

Upload a document to airSlate SignNow and open it in the editor. Select Signature Field in the left-hand sidebar and click anywhere on the document to place a signature field. Then, click Invite to Sign in the top right corner of the screen, enter the recipient’s email address, and hit Send Invite .

Add Calculated Fields to a Document for eSignature

Automatically calculate values from text and dropdown fields by adding calculated fields to your document. Once a recipient fills in the required fields, the value is added automatically.

See how it works!Click here to sign a sample doc

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How to add a calculated field to a document with airSlate SignNow

airSlate SignNow allows you to automatically calculate values from text and dropdown fields based on pre-set formulas. Once a user fills out input fields, the calculated value will automatically populate the result field.

Add an input text field

Open your document in the airSlate SignNow editor and add fillable text fields where needed.

To insert a text field, select Text Field from the toolbar on the left and click anywhere on the document to place the field. Then, adjust its size and positioning and click OK.

In the Validation Type dropdown, select the data format applicable to your field. Please note that you can only choose format validators marked with a calculator icon for your input fields.

In the Label box, enter the name of your text field. Then, open the Advanced dropdown and type a Unique Field Name (this is a unique field ID that will be used in the formula).

Add an input dropdown field

Customize your dropdown fields the same way. Add the values you’d like to appear in your dropdown to the Answer Choices box (to jump to the next line, press ENTER). Note that you can only add numbers if you are using a dropdown as an input field.

Also, make sure that the Add "Other" Option checkbox remains unchecked.

Enter the name of the dropdown in the Label field. Finally, go to Advanced > Unique Field Name and give your dropdown a unique ID.

Add a calculated field

Select Calculated Field from the left-hand sidebar and place it anywhere on your document. Then, enter your formula in the popup window. Start typing curly brackets to see the list of suggested unique field names (IDs you have previously given to your input fields). Select those that need to be calculated and insert one of the following symbols between them:

(+) to add
(-) to subtract
(*) to multiply
(/) to divide

You can also round the value of a calculated field to a specific number of decimal places.

Once you have created your formula, click the Create button.

You can also attach a payment request to your calculated field. For this, open the Advanced dropdown, check the Make this payment field checkbox, and then click Ok. Your calculated field will now be shown in the payment request form.

Once you finish customizing your form, click Save and Close.

Your calculated field is now configured and will display calculated values based on your formula and the values added to the input fields.

Please note that the Calculated Fields feature is available to Enterprise subscribers only.

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Create secure and intuitive eSignature workflows on any device, track the status of documents right in your account, build online fillable forms – all within a single solution.

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Take routine paperwork off your plate with airSlate SignNow

Upload documents and share them for eSigning with airSlate SignNow. Be confident in the signed documents' legal validity as well as in the security of their storage.

Add fillable fields to your documents and share them with others to fill out. It's an easy way to collect data from customers and employees and can save you time

There is no need to upload the same document twice. Save a draft agreement as a template and reuse it by mailing it to several people and organizations.

Boost your customer's satisfaction with your service by integrating time-saving eSignature features into your website, making the customer journey softer.

Enhance your work with Google Drive, Salesforce, as well as other popular software by adding airSlate SignNow's features.

airSlate SignNow is of great help when you need to add calculated fields. Up your productivity with document workflow automation and minimize the time you have to spend dealing with documents.

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airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

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airSlate SignNow has made life easier for me. It has been huge to have the ability to sign contracts on-the-go! It is now less stressful to get things done efficiently and promptly.

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airSlate SignNow solutions for better efficiency

Keep contracts protected

Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to add calculated fields.

Stay mobile while eSigning

Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and add calculated fields later when your internet connection is restored.

Integrate eSignatures into your business apps

Incorporate airSlate SignNow into your business applications to quickly add calculated fields without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.

Generate fillable forms with smart fields

Update any document with fillable fields, make them required or optional, or add conditions for them to appear. Make sure signers complete your form correctly by assigning roles to fields.

Close deals and get paid promptly

Collect documents from clients and partners in minutes instead of weeks. Ask your signers to add calculated fields and include a charge request field to your sample to automatically collect payments during the contract signing.

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The add calculated fields feature in airSlate SignNow: taking SMB-contract negotiation to the next level

Eliminate paperwork and switch to online form creation and signature collection. Try airSlate SignNow, a smart tool that makes your document management smooth and easy. Make documents of any kind easily fillable: utilize the add calculated fields feature, add various custom fields, and set up them with rules and conditions according to your needs.

Follow the instructions below on how to use the add calculated fields feature:

Log in to your airSlate SignNow account or register it.
Click on the Upload Documents button at the top of the screen.
Open your sample and find the Tools menu on the left.
Add various fillable fields to your document such as Text, Checkbox, Date/Time, Initials and Dropdown, Radio Button Group, Calculated one, and others by clicking on the corresponding option and drop it to the place you need it to appear.
Set it as the required one, if needed, and apply other additional settings, using the} toolbar on the right. Click Ok to adjust it.
Insert a Signature Field. Drop as many as you need. Click on each of them, assign roles, make them required or conditional by using the Signature menu on the right.
Collect other supportive documents by adjusting a Request Attachment option from the left-hand menu. Make it required or optional, or set the conditions to show it to your signee.
Click Save and Close to finish editing.
Select how you will share your sample. Use the Invite to Sign button to send it to your colleagues and partners, or clients’ emails, or Create Signing Link to post it on your website and share it with more users.

It’s easy to customize documents of any kind. Take advantage of the add calculated fields functionality to create new forms and templates. Send it to your recipients, and once the form is completed and signed, you'll automatically get it back with an email notification. Streamline collaboration with your teams, partners, and clients by sending them contracts, orders, reports and applications and other forms for signing, which they can quickly fill out and sign hassle-free. Save your time and efforts with airSlate SignNow. Give it a go!

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Get signatures on any document, manage contracts centrally and collaborate with customers, employees, and partners more efficiently.

How to fill in and sign a PDF online

Experience the easiest way to add calculated fields. Avoid paper-based workflows and manage PDF files from airSlate SignNow. Fill out and send out your PDFs from your office or smoothly work on-the-go. No installment or extra software necessary. All benefits can be found online, go to signnow.com and make your own eSignature process.

A short guideline concerning how to add calculated fields in minutes

Register an airSlate SignNow profile (if you haven't signed up yet) or sign in with your Google or Facebook.
Simply click Upload and choose one of the documents.
Use the My Signature to insert your signature.
Modify the template right into a powerful PDF with fillable fields.
Fill in your new contract and click on Done.

As soon as done, send an invite to sign to numerous people. Receive an enforceable commitment within a few minutes making use of any device. Discover much more functions to make impressive PDFs; add fillable fields add calculated fields and collaborate in groups. The eSignature platform provides a protected process and runs based on SOC 2 Type II Certification. Make sure that your data are protected and that no one can edit them.

How to eSign a PDF in Google Chrome

Searching for a service to add calculated fields straight from Chrome? The airSlate SignNow extension for Google is here now to help. Find a PDF file and right from your web browser easily open it up in the editor. Add more fillable fields for textual content and signature. Sign the PDF file and send it safely based on GDPR, SOC 2 Type II Certification and more.

By using this short how-to guide listed below, broaden your eSignature workflow into Google and add calculated fields:

Visit the Chrome web store and select the airSlate SignNow extension.
Just click Add to Chrome.
Log in to your account or create a new one.
Upload a document and then click Open in airSlate SignNow.
Change the document.
eSign the PDF file making use of the My Signature instrument.
Click Done to make edits.
Encourage other individuals to eSign by clicking on Invite to Sign and selecting their emails/names.

Create a signature that's built-in to your workflow to add calculated fields and receive PDFs eSigned in minutes. Leave behind the piles of papers sitting on your desk and begin saving money and time for extra crucial activities. Selecting the airSlate SignNow Google extension is an awesome convenient decision with many different advantages.

How to eSign an attachment in Gmail

If you're like the majority of, you're used to downloading the PDFs you receive, printing them out and then signing them, right? Fine, we have fantastic news to suit your needs. Putting your signature on PDFs inside your inbox just became a lot easier. The airSlate SignNow add-on for Gmail lets you add calculated fields without the need of leaving your inbox. Do everything that you need; insert fillable fields and share signing links in a couple of clicks.

How to add calculated fields in Gmail:

Choose airSlate SignNow for Gmail within the from the G Suite Marketplace and then click Install.
Sign in to the airSlate SignNow profile or make a new one.
Open up your inbox with the PDF you want to sign.
Click Upload to save the PDF file to the airSlate SignNow profile.
Just click Open document to start the editor.
Sign the PDF taking advantage of My Signature.
Send out a signing links to the other customers with the Send to Sign option.
Put in their email and click OK.

As a result, all clients will get message telling them to sign the document. No need to download the PDF file again and again, just add calculated fields in clicks. This add-one is ideal for people who like focusing on more essential tasks as an alternative to wasting time for nothing. Improve your day-to-day routine with the award-winning eSignature service.

How to sign a PDF file on the go without an application

For most solutions, getting deals done on the go means installing an app on your phone. We're very happy to say at airSlate SignNow we've produced singing on the go quicker and simpler by reducing the demand for a mobile app. To eSign, start your browser (any mobile browser) and get direct access to airSlate SignNow and its powerful eSignature tools. Change docs, add calculated fields and more. No installing or additional software necessary. Close up your offer from everywhere.

Have a look at our step-by-step recommendations that teach you how to add calculated fields.

Open your browser and visit signnow.com.
Log in or create a new account.
Add or open up the document you would like to change.
Put fillable fields for text, signature and date/time.
Draw, type or upload your signature.
Simply click Save and Close.
Click Invite to Sign and enter in a recipient's electronic address if you require other people to sign the PDF.

Working on documents with smartphone is no different than with a desktop: create a reusable template, add calculated fields and deal with the process as you would generally. In a few minutes, receive an enforceable agreement that you can download to the internal storage and send out to other people. Yet, if you want an application, download the airSlate SignNow mobile app. It's secure, fast and has an incredible design. Experience effortless eSignature workflows from your office, in a taxi or on an airplane.

How to sign a PDF employing an iPhone

iOS is a very well-liked operating system filled with native instruments. It lets you sign and modify PDFs utilizing Preview without any extra application. Even so, as excellent as Apple's option is, it doesn't give any automation. Boost your iPhone's capabilities by using the airSlate SignNow app. Make use of your iPhone or iPad to add calculated fields and much more. Introduce eSignature automation to your mobile workflow.

Putting your signature by using an iPhone has never ever been simpler:

Find the airSlate SignNow application in the AppStore and set it up.
Make a new profile or log in with the Facebook or Google.
Simply click Plus and add the PDF you need to eSign.
Tap in the PDF file where you want to place your signature.
Discover additional features: add fillable fields or add calculated fields.
Utilize the Save button to apply the changes.
Send your documents via email or using a singing link.

Create a professional PDFs straight from your airSlate SignNow application. Get the best from your time and work from anywhere; in your own home, in your office, on a bus or airplane, as well as at the beach. Deal with a whole document workflow seamlessly: create reusable templates, add calculated fields and work on PDF files with partners. Transform your device right into a highly effective organization instrument for executing contracts.

How to eSign a PDF using an Android

For Android users to manage agreements from their phone, they need to set up extra software program. The Play Market is huge and plump with choices, so choosing an excellent application isn't too difficult when you have time for you to browse through hundreds of apps. To save time and protect against disappointment, we recommend airSlate SignNow for Android. Save and change documents, generate signing roles, as well as add calculated fields.

The 9 basic steps to optimizing your mobile workflow:

Open the mobile app.
Sign in with your Facebook or Google accounts or create a new if you haven't signed up already.
Select + to add your record with your camera, internal or cloud storages.
Touch just about anywhere in your PDF and put in your eSignature.
Just click OK to confirm and sign.
Experience much more modifying features; add pictures, add calculated fields, make a reusable template, and many others.
Just click Save to make changes when you complete.
Download the PDf file or send it via mail.
Make use of the Invite to sign function if you want to set & send out a signing link to clients.

Turn the mundane and monotonous work into simple and smooth together with the airSlate SignNow application for Android. Sign and share documents for signature from just about anywhere you're connected to the internet. Generate good-looking PDFs and add calculated fields with couple of clicks. Assembled a perfect eSignature workflow with only your smartphone and enhance your overall efficiency.

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Electronic Signature FAQs

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

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What active users are saying — calculated fields statement

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How fluid it is between desktop and mobile. I can switch back and forth which I do constantly

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How do you generate a document and apply an electronic signature to it?

The easiest way is to use airSlate SignNow. The platform allows you to upload a document and apply your eSignature to it in just a couple of clicks. Select the My Signature element from the left-hand toolbar and drag and drop where you want/need it. Confirm its placement by clicking OK. Once it’s placed, create a unique eSignature by drawing one, typing your full name, or uploading a picture of your handwritten one. You can also send a sample for signing to recipients and have the ability to apply more than just your legally-binding electronic signature.

How do I add an electronic signature to a Word document?

You can add electronic signatures to a Word document using the Drawing tool. According to US law, every eSignature you add in Word is recognized as an official electronic signature. Still, this method won't be suitable for many industries that include sensitive data or complex signature workflows. To keep your documents secure and avoid possible problems, consider uploading a Word document for signing to airSlate SignNow and use its tools for a much more secure and trustworthy signing experience.

What do I need to sign a PDF electronically?

Signing documents electronically is easier than ever. With airSlate SignNow, you only need your device and an internet connection. Register and create your account and then upload the PDF you want to sign. Add your electronic signature using airSlate SignNow's eSigning tools and elements. Sign documents whenever you want, without limits. You can keep your signed documents and organize them in your Documents folder or download them to your device or the cloud.

The ins and outs of eSignature

Find everything you need to know about electronic signatures. We’ve collected all the best tips and step-by-step instructions for working with eSignatures in a single place.